Thank you for visiting Concilium Search Group (“we”, “us”, “our”). This Privacy Policy explains how we collect, use, disclose, protect, and retain your personal information when you use our website https://conciliumsearchgroup.com (the “Website”) and any related services we provide.
By accessing or using our Website, you agree to the terms of this Privacy Policy. If you do not agree with any part of this policy, please do not use the Website.
1. Information We Collect
We may collect personal data that you voluntarily submit when interacting with us and technical data that is automatically collected when you visit the Website.
Personal Data You Provide
- Full name
- Email address
- Phone number
- Job title and professional information
- CV and recruitment-related details (if submitted)
- Messages or inquiries sent via contact forms
This data is collected when you:
- Submit a contact or inquiry form
- Register for services
- Apply for recruitment opportunities
- Communicate with us by email or phone
Automatically Collected Data
We may also collect:
- IP address
- Browser type and settings
- Pages visited and time spent on the Website
- Referrer URL
- Device and operating system information
This data is typically collected through cookies and similar technologies.
2. How We Use Your Personal Data
We use your information to:
- Respond to your inquiries and provide requested services
- Facilitate candidate placement and recruitment services
- Communicate with you about updates, opportunities, and service information
- Improve and customize our Website and user experience
- Comply with legal obligations
We will only process personal data if we have a legal basis, including:
- Your consent
- Performance of services
- Legitimate business interests and compliance with applicable law
3. Cookies & Tracking Technologies
We use cookies and similar mechanisms to:
- Enable essential Website functionality
- Analyze usage patterns
- Remember user preferences
You can manage or disable cookies through your browser settings, though some Website features may not function properly if cookies are blocked.
4. Sharing Your Data
We do not sell your personal data to third parties.
We may share your information:
- With service providers who assist with our business functions
- With clients or partners eligible for recruitment services (with your consent)
- To comply with legal obligations
- In the event of business asset transfers (e.g., sale of the company)
We ensure that any third party we share data with processes it securely and in accordance with applicable law.
5. International Data Transfers
Your personal data may be transferred to countries outside your home jurisdiction for processing and storage, including to countries that may not have the same level of privacy protection.
Where required by law, we will ensure appropriate safeguards are in place.
6. Security of Your Information
We implement reasonable technical and organizational measures to protect your personal data from unauthorized access, loss, misuse, or alteration.
However, no online transmission is 100% secure, and we cannot guarantee absolute protection.
7. Data Retention
We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations.
If you wish to request deletion of your data before this period, please contact us.
8. Your Rights
Depending on your location and applicable law, you may have the right to:
- Access your personal data
- Correct inaccurate or incomplete information
- Request deletion of your data
- Restrict or object to processing
- Withdraw consent where processing is based on consent
- Data portability
To exercise your rights, please contact us using the details below.
9. Children’s Privacy
Our Website is not intended for children under applicable age limits, and we do not knowingly collect personal data from minors.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The “Effective Date” at the top will be revised accordingly. Continued use of the Website after changes signifies acceptance.
11. Contact Us
If you have questions, concerns, or wish to exercise your rights under this policy, please contact:
📧 Email: info@conciliumsearch.com
🌐 Website: https://conciliumsearchgroup.com
Quality Policy 2026
Concilium Search Ltd provides recruitment services, including temporary, permanent and retained search, to the Life Sciences, Industrials, IT and Management Consulting industries globally. Our business depends on matching capable people to the right roles, and the quality of that outcome rests on the rigour of our process: how carefully we establish what a client needs, how thoroughly we source and verify candidates, and how well we stand behind a placement once it is made.
Top management is committed to maintaining a quality management system that meets the requirements of ISO 9001:2015, is appropriate to the purpose and context of the business and supports its strategic direction.
It is the policy of Concilium Search Ltd to:
- Understand and meet the requirements of our clients; confirming what is needed before we accept an assignment, delivering candidates who meet the agreed specification, and following up after placement to confirm the requirement has been met.
- Treat candidates fairly and professionally; communicating honestly throughout the process, verifying eligibility properly, and protecting the personal information entrusted to us.
- Comply with all applicable legal and regulatory requirements; including employment and recruitment legislation, right to work verification, and data protection obligations in every jurisdiction in which we operate.
- Provide competent people and suitable resources; ensuring everyone is trained, supported and aware of how their work affects the quality of our service and our clients' experience of it.
- Work with external providers who meet our standards; selecting, approving and monitoring them against defined criteria proportionate to the risk they carry.
- Operate responsibly; having regard to our environmental impact and to the sustainability expectations of our clients and considering climate change among the issues relevant to our business.
- Improve continually; using customer feedback, internal audit results, performance data and the management of risks and opportunities to strengthen how we work.
This policy provides the framework within which our quality objectives are set. Objectives are established and reviewed by top management, measured against defined targets, and communicated to those responsible for achieving them.
This policy is communicated to all employees annually, is available to all staff, and is published on our website so that it is available to clients, candidates, external providers and other interested parties. It is reviewed at least annually by top management, and on any significant change to the business, to confirm that it remains appropriate and effective.
Maduka Okeke
Chairman & CEO
2nd September 2026